Fixed-Fee Accounting
Simple, Transparent Pricing
No hourly billing. No surprise invoices. Three packages designed around how Ontario wellness clinics actually operate.
Essentials
Solo practitioners & new clinics
- Monthly bookkeeping
- Quarterly HST filing
- Year-end financial statements
- Bank reconciliation
- Email support
Growth
Growing clinics with support staff
- Everything in Essentials
- Payroll processing (up to 5 staff)
- T4 & T4A preparation
- Quarterly financial review call
- Priority email support
- Jane App / Cliniko reconciliation
- ROE preparation
Complete Practice
Multi-practitioner & associate clinics
- Everything in Growth
- Tax planning & optimization
- Incorporation structuring advice
- Associate compensation review
- HST audit support
- 48-hour response guarantee
- Annual in-person strategy review
- Unlimited staff on payroll
All prices in CAD. HST not included. Month-to-month — no long-term contracts required.
Corporate year-end and T2 return can be added to any package — priced for your practice and rolled into your monthly fee.
What Every Package Includes
HST-Aware Bookkeeping
We distinguish qualifying exempt health services, taxable activities and qualifying zero-rated products. Massage services are generally subject to 13% HST in Ontario when the supplier is registered or required to register. Tax coding follows the actual service or product and the applicable conditions.
Practice Software Familiarity
We confirm the software access and reports needed for your engagement. Bank reconciliation is included in every plan; Jane App / Cliniko reconciliation is included in Growth and Complete Practice. Jane reports support reconciliation rather than a direct accounting integration.
CRA-Ready Year-End
All packages include year-end financial statements. These are separate from corporate year-end and T2 filing, which are agreed add-ons, and from audit or assurance engagements, which we do not provide.
No Jargon, Clear Communication
Monthly reports in plain language. We explain what your numbers mean for your practice, not just what they are. You will always know where your clinic stands financially.
HST treatment by profession follows Schedule V, Part II of the Excise Tax Act and CRA's GST/HST registration and type-of-supply guidance. See our common questions for sourced detail. General information reviewed in July 2026, not tax advice.
Confirming Your Service Scope
Your engagement confirms the selected package, reporting timetable, filing responsibilities and any historical cleanup. T2 filing is an add-on. Any T1/T2125 preparation is agreed separately; it is not assumed to be part of every monthly plan. We do not provide audit or assurance engagements. Incorporation legal work is handled by your lawyer.
Pricing FAQs
Can I change packages as my clinic grows?
Yes. You can upgrade or downgrade your package at any time with 30 days notice. Most clients start on Essentials and move to Growth when they hire their first staff member or associate. We make the transition seamless — no data migration, no setup delays.
What if I have multiple practitioners at my clinic?
The Growth and Complete Practice packages are designed for multi-practitioner clinics. If you have associates, the Complete Practice package includes associate compensation review and incorporation structuring advice. Payroll for unlimited staff is included at the Complete Practice tier. If you are unsure which package fits your current team size, book a discovery call and we will recommend the right fit.
Is there a setup fee?
No. There is no setup fee. We absorb the onboarding cost as part of our commitment to long-term client relationships. Onboarding typically takes 2–4 weeks, depending on access and complete records. We review your existing books and agree any historical cleanup and its fee before starting; no setup fee does not mean unlimited catch-up work is included.
Do you work with clinics outside Ontario?
Our focus is exclusively Ontario wellness clinics. The HST exemption rules, regulatory body requirements, and billing practices we specialize in — WSIB, MVA insurer billing through HCAI, CCO, CPO, CMTO, CTCMPAO, and CONO requirements — are Ontario-specific. Serving only Ontario allows us to stay deeply specialized rather than being generalists.
Talk to Us About Wellness Clinic Accounting
Tell us about your practice or studio and we'll explain how we can help. No pressure, no obligation — just a straightforward conversation.